Clearance Information

All contractors must complete required clearances before starting work in the School District of Springfield Township.
These requirements follow state law and District Policy 818.

Before You Begin Work

All documents must be submitted to Human Resources before your first day in the district.

Required Clearances

Please complete and submit the following:

• State Police Clearance (Act 34)
  • Complete online and print your results
• Child Abuse Clearance (Act 151)
  • Submit electronically and print your results
• FBI Fingerprints (Act 114)
  • Use Service Code: 1KG6XN
  • Register online, then visit a fingerprint location
  • Bring payment (check, money order, or credit card)
• TB Test
  • Must be completed within 3 months before submission
• Act 24 (PDE Form 6004)
  • Arrest/Conviction Report
• Act 168 (Sexual Misconduct Disclosure)
  • Complete required forms or request the electronic version from Human Resources
• Act 126 Mandated Reporter Training
  • Complete training, print the certificate of attendance

All employees and contractors must renew their clearances every 5 years (60 months).

Check Your Clearance Dates

You can view your current clearance dates by logging into the:
👉 Employee Access Center

How to Renew Your Clearances

Please complete the following:

• State Police Clearance (Act 34)
  • Complete online
  • Print your results right away
  • Save your control number
• Child Abuse Clearance (Act 151)
  • Submit electronically
  • Print results immediately or wait for them by mail (up to 14 days)
• FBI Fingerprints (Act 114)
  • Use Service Code: 1KG6XN
  • Complete the online registration
  • Schedule an appointment at a fingerprint location
  • Bring your pre-enrollment form and payment (check, money order, or credit card)

The School District of Springfield Township values the important role that parents, guardians, and community volunteers play in supporting students and school programs.

What Is a Volunteer?

A volunteer is an adult who provides a service to the district without pay.
Volunteers do not have to be a parent or guardian of a student in the district.

Types of Volunteers

Position Volunteers

These volunteers work directly with students or support student activities.
Examples include:

• Field trip chaperones
• Classroom helpers
• Coaches or activity advisors
• Room parents
• Recess or lunch support

Guest Volunteers

These volunteers support events under staff supervision and do not have direct responsibility for students.
Examples include:

• Helping at events or assemblies
• Mystery Reader
• Collecting tickets
• Working concession stands
• Participating in Career Day

Important Information

• Volunteering is a privilege, not a right
• All volunteers must be approved before participating
• Volunteers must check in and show ID each time they enter a school
• The district may end volunteer service at any time
• Volunteers must report suspected child abuse as required by law
• Submit paperwork early. Approval is not guaranteed if submitted within 5 days of your event.

Find answers to common questions about volunteering in the School District of Springfield Township.

Why are clearances required?

State law requires all volunteers who work with students to complete background checks. These rules help protect students and ensure a safe school environment.

What is the difference between a visitor and a volunteer?

• A visitor attends or observes an event (like concerts or conferences) and does not need clearances
• A volunteer provides a service or helps students and must complete required clearances

Visitors must still show a photo ID when entering the school.

Is there a cost for clearances?

• PA State Police Clearance (Act 34): Free
• Child Abuse Clearance (Act 151): Free
• FBI Fingerprint Clearance (Act 114): About $27.50

Volunteers are responsible for these costs.